ExpenseManagement™
Do you need help with your expense management process? Orion Mobility has
been the leading expense management provider for more than 20 years, collecting
and auditing relocation expenses, posting and calculating the tax and gross-up consequences
and reporting to numerous back end accounting and payroll systems. We have
proven auditable processes and procedures in place that creates a very invaluable
and trusted service for our clients worldwide.
Our ExpenseManagement™ service offers a single point of contact for domestic
and international expense processing. We provide your organization with functional
expertise in:
- Relocation Tax Law Compliance
- Expense Data Entry, Tracking and Reporting
- Integrating with your existing payroll and other financial systems
Services provided include:
- Domestic and international tax coding and cost tracking
- Expense approval
- Pay period withholding and gross-up calculations
- Payroll interfacing and Accounts Payable reporting
- Management cost analysis reporting
- Processing of domestic and foreign payments via check, direct deposit and wire funds transfer within 5 business days of receipt invoice.
- Funding options include funded accounts, impressed accounts, or client funded accounts.
- Year-end gross-up calculations
- Final W-2 gross-up reconciliation
- Relocation policy compliance
- Relocation tax report and Mobility Tax Guide booklet for every transferee
As the developer of the expense management software, Orion Mobility has many
advantages over other providers of expense management services:
- Access to our software to review, approve and monitor the expense process. As a
client, you will have access to our software to monitor your transferees and watch
their expenses move through the approval and payment process.
- Each client is assigned an experienced team of Relocation Tax Analyst who handle
every aspect of the relocation expense management process.
- Service becomes an extension of your Relocation, Human Resources, Payroll and Accounts
Payable departments.
- Integrated audit steps ensure accuracy that translates into time and cost savings
for your company.
- Expense management year-end process includes client consulting regarding year-end
cutoff, gross-up decisions, and year-end calculations.
- Hotline is staffed with trained professionals to answer customer and employee questions.
- Transferees can receive real-time data through a secure customer login to our expense
management system.
- Transferees may view expenses associated with their move, send online expense reports,
and print their relocation tax reports through a personal secure login.
