Mobile phone screen displaying the Orion Mobility app with a blue background. The app menu includes options for profile, expenses, receipts, custom fields, reimbursement methods, change password, help, and links.

Candidate
Expense
Reimbursement

Orion’s GEM™ platform is the only fully outsourced candidate reimbursement solution in the market, offering a seamless integration with your recruiting process.

GEM for Candidate

WHO IS IT FOR?

  • New Hires

  • Interns

  • Speakers / Independent Contractors

Common Issues

Slow Candidate Reimbursement

Due to candidates not being employees, reimbursements get caught up in the vendor AP process. This leads to excessive delays for candidates to receive reimbursement.

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Multi-Department Approvals

From accounts payable, talent, and others in HR. Having multiple departments involved makes it time consuming costly and complicated.

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Unnecessary Administrative Work

Answering questions from candidates regarding reimbursements and ensuring documentation / receipts are properly submitted takes time.

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Difficulties Separating Expenses

Lack of properly tracking expense and travel, makes reporting and decision making based on the data difficult.

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BENEFITS

Improves Candidate Experience

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  • Same-day candidate reimbursements via Zelle, ACH, and Checks. With real time status tracking and notifications of their expense reports.

  • Travel booking integration with defined travel policies and corporate benefits.

  • Simple interface for expense submission via web portal or App with live 24/7 travel support.

  • Provide surveys to candidates about their recruiting experience.

Reduces Administrative Burden

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  • Full service solution, give us the candidate names + emails and let Orion do the rest.

  • All transactions are audited to ensure policy compliance.

  • Customizable reporting for candidate and travel-related expenditures.

Streamlines Back Office Functions

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  • System integration into any accounting and HRIS system.

  • Billed per candidate submission or booking (monthly invoice) with no subscription fee.

  • Our proprietary, cloud-based software securely houses data.

  • Global payments and funding is available.

Travel Booking

Candidates can book travel directly through the platform or use the live, full-service travel concierge.

  • 24/7 live travel support.

  • Customized to your travel policies.

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Orion’s Ghost Card

Orion can issue a ghost card that integrates through the platform and accounting so candidates don’t ever have to be out of pocket for any travel booking.

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One Pager

Candidate Expense

GEM for Candidates

Candidate Reimburse Case Study 

Issues before

A large international company with many operating companies had each subsidiary handling candidate travel reimbursement independently. Upon investigation, it was taking 3 months for candidates to be reimbursed for interview-related expenses, and Talent Acquisition staff was spending a significant time coordinating air travel and reimbursements. There was no insight on various operating companies Talent Acquisition departments were performing and if candidate transactions were within policy.

Orion’s Solution

Rolling out Orion’s candidate reimbursement solution to all operating companies allowed for a single solution and source of data for reporting. Candidates average reimbursement took 2 days, and administrative work from Talent Acquisiton departments was eliminated. Orion’s reporting on transactions out of policy allowed for policies to be modified when needed and provided more insight on operating companies Talent Acquisition departments operational performance.

Contact Orion Today

How can we help you save time, money, and frustration? Your situation is unique, and so is our approach. Let’s talk about how we can add value to your business.

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Testimonials