How Orion Ensures Global Mobility Programs Stay Audit-Ready All Year
When it comes to relocation tax compliance and payroll alignment, audit season isn’t a season—it’s a mindset.
At Orion Mobility, we know that staying compliant and audit-ready isn’t just about scrambling at year-end. It’s about building systems, checks, and workflows that keep your mobility program clean, consistent, and defensible all year long.
Here’s how we ensure our clients’ mobility programs are always one step ahead of tax authorities, policy reviews, and internal audits.
Why Audit-Readiness Matters
Mobility-related tax issues are some of the most commonly flagged items during corporate audits and reviews—especially when relocation expenses, gross-ups, and multi-jurisdictional payroll are involved.
Audit readiness protects your organization from:
Payroll tax penalties
W-2 reissuance headaches
Budget bloat from overpayments or duplicate reimbursements
Risk to your employer brand from poor employee experiences
The best time to prepare for an audit is before you need to.
How Orion Keeps You Audit-Ready, Always
1. Smart Data Collection from Day One
We eliminate manual guesswork by capturing expense and tax data directly from employees, vendors, and systems in real time—so nothing slips through the cracks.
Mobile tools for receipt capture
Automated expense categorization
Digital audit trails for every relocation file
2. Built-In Gross-Up Logic That Adapts to Jurisdictional Complexity
Whether it’s a multi-state U.S. move or a cross-border assignment, Orion’s tax engine is designed to apply the correct gross-up methodology—no spreadsheets required.
Supports flat, marginal, and inverse methods
Accounts for state-specific rules and exclusions
Tracks pre- and post-payroll status automatically
3. Integrated Payroll Alignment and Reconciliation
Our platform generates reconciliation-ready payroll files and ensures relocation earnings are correctly coded, transferred, and tracked—before final reports are due.
YTD earnings comparison
Prior-period relocation flagging
Seamless file delivery to payroll partners
4. Automated Policy Compliance & Threshold Checks
We don’t just track transactions—we make sure they follow your policy design and financial rules.
Auto-checks for exception approvals
Housing, household goods, and airfare limits
Flagged discrepancies before reimbursement or reporting
5. Real-Time Reporting & Audit Documentation
Every action taken within Orion is time-stamped and stored. You’ll always have audit-ready records on hand—whether it’s a vendor invoice, relocation allowance approval, or a tax calculation snapshot.
Real-time dashboards
Report download history
PDF relocation summaries for every transferee
Year-End Is Just a Milestone—Not the Starting Line
By the time most teams start thinking about audits, it’s already too late. Orion helps you:
Stay compliant across all locations
Minimize the need for corrections and rework
Protect payroll integrity
Deliver a better relocation experience
Because when you build audit-readiness into your process, you don’t have to panic in Q4.
Final Takeaway
Audit-readiness isn’t an event. It’s a habit.
And at Orion Mobility, we make it simple to stay compliant all year long. From real-time tax tracking to payroll alignment and policy controls, we give HR, mobility, and finance teams the tools they need to move talent efficiently and defend every dollar.
Ready to audit-proof your mobility program?
Let’s Talk about how Orion keeps your program clean, compliant, and cost-effective—year-round.