What is relocation and mobility expense management?

Relocation expense management involves receiving invoices from vendors providing services to relocating employees, auditing those expenditures for policy compliance, processing payments, and coding expenses into the client's accounting system.

How does Orion's expense audit process work?

Orion applies a three-tier audit to every expense report to verify policy compliance before payment, providing an additional compliance checkpoint alongside your existing relocation management process.

Can Orion integrate with our existing payroll and HRIS systems?

Yes. Orion integrates with existing HRIS, accounting, payroll, and supplier systems through an API, supporting streamlined workflows without disrupting your current systems.

Does separating expense management from relocation management fees reduce costs?

In many cases, yes. Expense management is often bundled together with broader relocation management fees. Separating the two functions can improve fee transparency and help identify cost optimization opportunities.

Does Orion handle relocation tax gross-up calculations as part of expense processing?

Yes. Orion's team performs gross-up calculations and audits gross-up reports prepared by relocation management companies, drawing on experience working alongside international tax firms to help ensure relocation-related tax liabilities are calculated accurately.

What should companies look for when evaluating a relocation expense management provider?

Companies typically look for a few core capabilities: consistent policy compliance auditing, integration with existing payroll and accounting systems, support across employee categories including candidates and interns, and enough platform flexibility to handle multiple currencies and countries. Programs that separate expense management from broader relocation management fees are also better positioned to evaluate cost and service quality independently.

How does a mobility expense audit typically reduce program costs?

An audit typically reviews expense reports, supplier invoices, and gross-up calculations against policy terms and current market rates. Common findings include unreconciled fee structures, outdated management fee rates, and gross-up calculation errors, each of which can be corrected without changing the underlying relocation benefits offered to employees.

What's the difference between expense management and mobility tax gross-up?

Expense management covers the day-to-day processing, auditing, and payment of relocation-related expenses. Gross-up is a specific tax calculation that determines how much additional compensation an employee needs to receive so that a taxable relocation benefit doesn't reduce their take-home pay. The two are related, since gross-up calculations depend on accurate expense classification, but they involve different processes and different expertise.

EMPLOYEE EXPENSE PROCESSING

For candidates, interns, assignees, relocations, and remote workers

STREAMLINE WORKER EXPENSE PROCESSING

Experience effortless expense management with our innovative solution, specifically designed to handle the unique needs of your diverse workforce, including relocating employees, candidates, interns, assignees, contractors, and remote workers.

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Seamless Expense Report Processing

Let us handle your expense tracking and reimbursement. Our service ensures accurate, on-time payments for all employee categories, freeing up your team to focus on what matters most.

End-to-End Expense Automation

We streamline the entire expense lifecycle: from submission and audit to approval, payment, and reconciliation, by combining advanced automation with the expertise of our seasoned auditors. This ensures a seamless process while freeing up your team’s time and resources.

Gain Complete Visibility

Access all your mobility expense data in one central location for enhanced oversight and control, providing a comprehensive view of spending for relocating employees, candidates, interns, assignees, contractors, and remote workers.

Ensure Compliance & Reduce Costs

Our expense audit process helps you enforce spending policies across all employee categories, minimizing payment errors and unnecessary costs.

Data-Driven Insights

Leverage smart dashboards and data analytics to gain valuable insights into spending trends and identify areas for cost optimization specifically related to each employee category.

Effortless Submission

Our user-friendly interface enables individuals to quickly and accurately capture receipts and process expense reports for all employee categories, including relocating employees, candidates, interns, assignees, contractors, and remote workers.

Seamless Integration

Seamlessly integrate with your existing HRIS, accounting, payroll and supplier systems through our robust API, enabling streamlined workflows and improved efficiency in managing expenses across your entire workforce.

Simplify expense management today.

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Frequently Asked Questions

Relocation expense management involves receiving invoices from vendors providing services to relocating employees, auditing those expenditures for policy compliance, processing payments, and coding expenses into the client’s accounting system.
Orion applies a three-tier audit to every expense report to verify policy compliance before payment, providing an additional compliance checkpoint alongside your existing relocation management process.
Orion processes expenses for relocating employees, candidates, interns, assignees, contractors, and remote workers, all through a single platform.
Yes. Orion integrates with existing HRIS, accounting, payroll, and supplier systems through an API, supporting streamlined workflows without disrupting your current systems.
In many cases, yes. Expense management is often bundled together with broader relocation management fees. Separating the two functions can improve fee transparency and help identify cost optimization opportunities.
Yes. Orion’s team performs gross-up calculations and audits gross-up reports prepared by relocation management companies, drawing on experience working alongside international tax firms to help ensure relocation-related tax liabilities are calculated accurately.
Companies typically look for a few core capabilities: consistent policy compliance auditing, integration with existing payroll and accounting systems, support across employee categories including candidates and interns, and enough platform flexibility to handle multiple currencies and countries. Programs that separate expense management from broader relocation management fees are also better positioned to evaluate cost and service quality independently.
An audit typically reviews expense reports, supplier invoices, and gross-up calculations against policy terms and current market rates. Common findings include unreconciled fee structures, outdated management fee rates, and gross-up calculation errors, each of which can be corrected without changing the underlying relocation benefits offered to employees.
Expense management covers the day-to-day processing, auditing, and payment of relocation-related expenses. Gross-up is a specific tax calculation that determines how much additional compensation an employee needs to receive so that a taxable relocation benefit doesn’t reduce their take-home pay. The two are related, since gross-up calculations depend on accurate expense classification, but they involve different processes and different expertise.