Candidate & Intern Expense Reimbursements
Fast. Fully Managed and Funded.
A One-Time Global Payment Solution for Interns, New Hires, and Contractors
Orion Mobility is the global leader in candidate and intern expense reimbursement solutions. Our platform, GEM™, eliminates delays, confusion, and manual work for HR, recruiting, and finance teams handling one-time global payments. Whether for travel, housing, or relocation, Orion delivers speed, transparency, and compliance without the administrative burden or payroll workaround.
Who Is This For?
Orion is purpose-built for global organizations that need to pay or reimburse:
Interview candidates
New hires and interns
Guest speakers
Independent contractors
If your team is managing non-employee payments outside traditional payroll systems, Orion provides a centralized, automated, and audit-ready solution that scales globally.
Common Issues, Fast Solutions
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Slow Candidate Reimbursements
Candidate reimbursements are notoriously slow, often taking weeks or even months. Since candidates are not employees, their expenses usually flow through outdated vendor systems or manual workarounds. The result? A poor experience that can damage your brand and stall onboarding.
Orion eliminates this delay by enabling same-day, direct reimbursements, creating a smoother, faster path from offer to day one.
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Multi-Department Approvals
Reimbursement processes typically involve multiple departments: recruiting, HR, payroll, accounts payable, even procurement. Each handoff adds delays, increases the risk of error, and balloons the cost of managing a single candidate reimbursement.
Orion replaces this patchwork with centralized workflows, automated policy controls, and clear accountability cutting processing time and dramatically reducing overhead.
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Unnecessary Administrative Work
Your teams are wasting valuable hours answering candidate questions, tracking down receipts, and manually verifying documentation. This is not a scalable or cost-effective way to support your hiring goals.
With Orion, candidate support is fully managed. We collect complete documentation, ensure compliance, and take the administrative burden off your internal staff.
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No Visibility Into Spend or Workflow Status
When expense data is spread across emails, spreadsheets, and disconnected systems, it’s almost impossible to track budgets, monitor bottlenecks, or enforce policy.
Orion consolidates everything into one secure platform, giving recruiting, HR, and finance teams real-time visibility, actionable reporting, and data-driven decision-making.
GEM™ Global Expense Management
Powered by Orion Mobility
A Fully Outsourced, Automated Candidate Reimbursement Platform
GEM™ offers a seamless, white-glove reimbursement experience integrated directly into your recruiting workflows. From receipt collection and document verification to payment execution and real-time reporting, GEM handles it all.
Same-day global payments via Zelle, ACH, iACH, Wires, or Checks.
All transactions are audited to ensure compliance with your policies,
billed per candidate submission or via monthly subscription.
Behind the scenes, Orion Mobility powers the entire process, allowing your team to offer a premium candidate experience without draining internal resources.
Enhanced Services
For Candidate Travel and Payments
Integrated
Travel Booking
Candidates can book flights and hotels directly through the GEM platform or receive help from Orion’s full-service travel concierge team.
Orion Ghost Card
Issue a pre-approved virtual card for candidate use. The Orion Ghost Card enables candidates to book travel without out-of-pocket costs.
Frequently Asked Questions
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Orion’s candidate reimbursement solution supports new hires, interns, speakers, and independent contractors throughout the interview and onboarding process.
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Candidates can be reimbursed the same day via Zelle, ACH, or check, rather than waiting on a standard accounts payable cycle.
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Candidates aren’t employees, so their reimbursement requests often get caught in a company’s general accounts payable workflow. This typically requires coordination between departments like talent acquisition and accounts payable, along with manual receipt tracking, all of which adds delay.
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Yes. Candidates can book flights and hotels directly through Orion’s platform, linked to a company’s corporate travel policies. Orion can also issue a pre-approved Ghost Card so candidates don’t have to pay for travel expenses out of pocket.
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Yes. Orion can reimburse candidates in up to 180 countries and 140 currencies, making the solution suitable for both domestic and international recruiting programs.
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Orion bills per candidate submission or booking on a monthly basis, consolidating related expenditures into one invoice rather than requiring many individual invoices to be processed.
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Most companies handle this through some combination of direct booking through a travel concierge or platform, reimbursement after the fact, or a pre-loaded card that covers costs upfront. Housing is typically coordinated separately, often through temporary corporate housing providers, with the administrative burden falling on internal HR or recruiting teams unless it’s centralized through a dedicated platform.
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The biggest reductions usually come from removing manual coordination between departments, such as talent acquisition, accounts payable, and finance, and consolidating reimbursement into a single platform and billing cycle rather than processing each candidate’s expenses individually through general AP.
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International reimbursement delays typically come from currency handling, unfamiliar banking requirements, and a lack of established process for a country a company doesn’t pay into often. Domestic reimbursement processes don’t always translate directly to international candidates, which is where most of the friction shows up.
See It In Action
How One Global MedTech Company Transformed Candidate Travel and Reimbursements
