Global Medical Tech Company Transforms Candidate Travel with Orion Mobility
The Challenge: A Broken First Impression
Industry: Medical Technology
Company Size: Global Enterprise
Use Case: Candidate Travel & Interview Expense Management
A leading global medical technology company was struggling to offer a smooth and professional candidate experience during final-round interviews. Each year, they conducted 500+ in-person interviews across multiple locations. But their travel and reimbursement process was outdated and inefficient:
Candidates booked their own travel, often paying upfront with personal credit cards
Reimbursements took weeks, due to complex forms and a lack of system access
The recruiting team was overwhelmed with manual processing
Worst of all? It left top talent frustrated before they even joined
The Solution: Orion Mobility’s Agile Candidate Travel Program
By partnering with Orion Mobility, the company eliminated friction from its candidate experience without compromising on compliance or control. With our fully-managed platform, they achieved:
Centralized Booking: Candidates use the Orion app to book flights and hotels in compliance with company travel policies.
"Ghost Card" Payments: Orion’s virtual credit card covered eligible travel costs no more personal card charges.
Faster Reimbursement: Out-of-pocket expenses are submitted and reimbursed faster than ever, right through the app.
Real-Time Compliance & Data: The recruiting team gained full visibility into travel spend and policy adherence.
Less Admin. More Impact. The burden on recruiters was lifted, giving them time back to focus on hiring top talent.
The Results: Experience That Converts
With Orion, the company didn’t just upgrade logistics they elevated their brand.
Candidate Experience Transformed: Interviewees felt supported and valued from day one.
Greater Efficiency: Reduced cost, time, and internal back-and-forth.
Enhanced Compliance: Every trip aligned with internal policies with data to back it up.
Reimbursement in Days, Not Weeks: A seamless financial experience for non-employees.
Let’s Eliminate Expense Boundaries Together
Whether you're managing intern travel, executive relocation, or global candidate programs, Orion Mobility makes it effortless and compliant from start to finish.
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